Day of Coordinator
• In depth consultation at least 4 weeks before your wedding day (vision and board)
• One venue walk through to discuss layout
• Creation of a comprehensive timeline from the start to finish (Wedding Itinerary Management)
• Assistance finalizing banquet event orders, décor, and logistics as needed
• Unlimited calls and emails, phone questions, and advice throughout planning process
• Coordinate and Direct Rehearsal (up to 3 hours)
• Help with unique ideas to add to those last minute special touches
• Etiquette Advice
• Pick up small wedding items and bring them to ceremony or reception (program, place cards, guest book, favors…etc.
• Contact, meet, and review with all vendors and contracts and vendor confirmation
• Provide revised task list after meeting
• Final Consultation to confirm all wedding details, two days before wedding
• Supervise and coordinate and oversee all day of deliveries and set up
• Act as command central for vendors. Guest, and wedding party
• Ensure vendors have arrived on time
• Handle any discrepancies, last minute details, bridal party issues or tardy vendors as needed
• Vendor assistance and direction with load in
• Act as a liaison between the wedding party and the vendors to ensure great communication
• Set up of special event décor including centerpieces, favors, escort cards, menus, guest book, etc.
• Confirm that our event decor is created to your specifications
• Assist with the distribution and pining of boutonnieres and corsages
• Corral family and bridal party for formal photographs to maximize photographer time
• Work with vendors to ensure a smooth transition between ceremony, cocktail hour & reception
• Ensure bridal party runs on schedule and assist with an on time start
• Orchestrate ceremony line up and cue ceremony music
• Cue services for the ceremony and reception
• Move any ceremony décor to the reception
• Coordinate grand march
• Coordinate starting of speeches, cake cutting, 1st dances, etc.
• Wedding Day emergency kit
• Disbursement of all vendor gratuities and final payment (makes sure proper personnel in charge takes care of this)
• Ensure gifts and enveloped are turned in to trusted family or friend or to the right designated person
• Assist with tear down of rental and décor items (Tiffany Burke Events Items and equipment)
Micro Wedding Package
Micro Weddings were quickly becoming the leading trend as we entered 2020. Then, when COVID-19 took over, even more couples considered this option.
Whether you’re looking for ways to celebrate in the midst of a pandemic or always dreamed of a small, intimate wedding, we have the perfect package for you!
Even though Micro Weddings have gained some serious popularity, planning one can have some challenges. Whether you’re looking for intimate wedding venues, the best outdoor wedding venues in New Jersey, or want to plan a backyard wedding reception at your home, we have designed the perfect Micro Wedding packages in New Jersey!
Teaming up with New Jersey’s best wedding venues, along with the most talented wedding vendors in the area, now you can plan your Micro Wedding easily and quickly.
What are micro weddings?
According to Wedding-Spot, a Micro Wedding is any ceremony and/or reception with less than 50 total guests. Our packages are designed for three different size weddings: 25 guests, 50 guests, and 100 guests.
Being in New Jersey, everyone is used to larger weddings with 200 guests and more. The majority of the New Jersey wedding venues ask couples to commit to a minimum of 150 guests, and sometimes 200 for a popular Saturday night.
With our Micro Wedding packages, you don’t have to spend weeks searching for a venue that accepts smaller guest counts…We’ve already done the work for you! In fact, each venue we have partnered with has created custom menus for each package level.
For couples planning a backyard wedding reception in New Jersey, we have partnered with amazing caterers that have designed their menus for 25, 50, and 100 guests.
Micro Weddings are typically between 5 and 6 hours in length, and takes place at one location. Some couples may choose to have a ceremony, while others might prefer to stick with just dinner and dancing.
Why Should You Have A Micro Wedding?
Maybe you had a New Jersey wedding cancelled by Coronavirus, or perhaps you’re just looking to plan a very small, simple wedding. A Micro Wedding is a great option for countless reasons!
As we navigate through this pandemic, weddings will start coming back with smaller guest counts. No one knows when the 200 person weddings will return, and really, who wants to wait and find out? Micro Weddings are much less likely to be affected by future shutdowns solely because of their smaller guest counts.
If you really don’t want to worry about your wedding being postponed over and over, you can host at a private location like your home. Many people do not have a backyard fit for 200 guests, but they can manage 25, 50, and some even 100. By planning a Micro Wedding at a residence, you’ll be able to keep your original wedding date and keep the dance floor
How Do You Have A Micro Wedding?
To get started, you would select from the New Jersey wedding venues listed below, or the “Micro Weddings at Home” option. Once you contact us with your top venue choice(s), estimated guest count, and date preference(s), we’ll ask you a few additional questions to learn more about your style and budget, so we can send you a customized quote!
Within 48 hours, you will receive a proposal that includes your venue, all food and beverage, plus photography and video coverage, music, and florals. Couples that selected the “Micro Weddings at Home” option will receive a proposal including all of the basics needed such as rentals, tenting, and bathroom trailers.
As soon as the contract is signed, we’ll introduce you to all of your hand-selected vendors. Rothweiler Event Design will work with each couple during the planning process, and couples can add on and personalize any part of their package with their venue and vendors.
Are you ready to have the full wedding experience without the full wedding price tag? We can plan your Micro Wedding in as little as two weeks!
Check out the New Jersey wedding venues below, and then fill out our contact form to get started today!
Frequently Asked Questions...
WHAT’S INCLUDED IN THE MICRO WEDDING PACKAGES IF WE CHOOSE ONE OF YOUR VENUES?
Each package includes your venue, all food and beverage, photo and video coverage, florals, and music. A member of our planning team will be with you every step of the way and on-site for the wedding to handle “Day Of” Coordination details!
WHAT’S INCLUDED IN THE MICRO WEDDING PACKAGES IF WE WANT TO HOST AT OUR HOME OR OTHER PRIVATE LOCATION?
You’ve got the space and we’ve got the vendors! Along with photo, video, music, florals and a dedicated planner, your package will include food and beverage, and all necessary rentals including tenting, flooring, and restroom trailers.
HOW MANY GUESTS CAN I HAVE?
Our packages are custom designed for 25, 50, and 100 guests respectively. If your count falls somewhere in between, we can absolutely work out a package that fits! 100 guests is our maximum for all Micro Wedding packages, and those larger parties are encouraged to contact us here with their planning needs.
WHAT DO WE HAVE TO PROVIDE?
We designed these Micro Wedding packages in such a way that couples could come to us on short notice and still have an amazing wedding with everything they need. That said, every couple has different needs. Once you’re signed on with us, you’ll receive a full welcome packet that includes our preferred vendor list. Choose your officiant, transportation, hair and make-up vendor from our list of trusted professionals, or select ones you already love!
WHO ARE THE VENDORS IN EACH PACKAGE?
We have put together an incredible team of vendors in every category! These are trusted professionals we have worked with, and they are the best at what they do. Every vendor is a professional with years of experience, and stellar reviews from past clients.
I SEE YOU HAVE MUSIC INCLUDED…IS THAT LIVE MUSIC OR A DJ?
We know how important music is at a wedding, and our couples always have a preference between live music and a DJ. Knowing this, we have partnered with both types of music vendors! When you fill out the contact form, you’ll be able to let us know what your music vendor preference is before we design your package.
HOW CAN WE CUSTOMIZE OUR MICRO WEDDING IF THE PACKAGES ARE ALL-INCLUSIVE?
The one thing we did not want to do, is make these packages all the same. While each package does include the wedding day basics, couples get to interact with their venue and vendors throughout the planning process. This allows brides and grooms to create a unique look with their florist, set up engagement photos with their photographer, design the menu of their dreams and so much more. We’ve included the basics, but it’s up to you to make it your own!
ARE OTHER VENUES AVAILABLE?
Currently, we are partnered with just the venues listed on this page. Be sure to keep checking back as more locations are added!
CAN WE CONTACT THE VENUES FOR THESE PACKAGES?
We’re able to bring couples affordable packages by partnering with different venues and vendors. The package and pricing options are exclusive to Rothweiler Event Design.
WHAT IF THE VENUE I WANT ISN’T ON YOUR LIST?
New Jersey is famous for big weddings with at least 150 to 200 guests. This makes finding a wedding venue that can accommodate less than 100 guests pretty difficult! We are constantly talking to new venues about getting involved in our Micro Wedding packages, but if you have a venue in mind, just let us know. If we don’t already know whether or not they will host a Micro Wedding, we’ll be happy to reach out!
DO YOU HAVE LOCATIONS OUTSIDE OF NEW JERSEY?
Right now we’re focused on helping Garden State couples have the wedding of their dreams on a micro-scale. Stay tuned as we add additional locations including The Hamptons, NYC , Philadelphia, and Bucks County! Have a location we should check out? Contact us about custom packages.
WHAT DAYS ARE AVAILABLE? ARE THERE DISCOUNTS FOR OFF-PEAK DAYS?
These Micro Wedding packages are already reduced in price because we’re bringing so much of what every couple needs together. That said, to allow couples to save even more, we’re offering packages 365 days a year and 7 days a week! If you’re flexible with your date, you’ll be able to save even more.
WHAT DOES THE DAY LOOK LIKE IF WE BOOK A MICRO WEDDING PACKAGE?
Each package includes up to 6 hours on-site. Couples can use this time to include their ceremony, cocktail hour, and reception, or customize the day however they want. Whether you want all the traditions, or are ready to skip right to the party, the time is yours to do whatever you like!
WHAT HAPPENS IF WE HAVE TO POSTPONE?
COVID-19 has flipped the wedding world upside down and countless weddings have been postponed to later dates. We are fully aware how important it is to be flexible and accommodating with our couples. Should your wedding date be in jeopardy for any reason, we will work with you to find a mutual date that works for your venue and your team of vendors.
WHERE CAN WE FIND PRICING?
Since our packages are available every day of the year and at multiple locations including private homes, we provide custom quotes to every couple. Our contact form allows you to give us as much information as we need including your budget.
What do we handle for you?
Here's just a few of the major things your wedding coordinator will do behind the scenes for you:
Assign your photographer, and other wedding professionals.
Communicating any concerns, questions or changes to them.
Ordering your flowers and managing delivery location & times.
Contacting your vendors the morning of your wedding for a final review and stay in contact throughout the day.
Paying the Vendors and Venues (you pay us and we handle paying everyone else)
These are some other coordination services we will do for you, that will be more noticeable to you:
We are your one point of contact (your go-to wedding person)
Your local knowledge resource & we'll share our love for it with you
Creating & Distributing your wedding day timeline so, everyone will know when and where to be.
Sending detailed instructions for a meeting place & time so you can find us easily when on the Big Day.
The biggest things we do for you
We coordinate your individual wedding vendors and venues into one all-inclusive package.
Coordinate any rentals included or added by you
From set-up to tear down, delivering your flowers to lining up the wedding party at start time, and everything in between, we will be there to take care of it all.
Heading off catastrophe
Some things may go wrong or not turn out the way you expected, nothing is perfect. But, it's our job to make sure things are as close to perfect for you as they can be, however you define that and whatever your style is.
But, there are things we just don't do. Such as panic over a forecast or have a "common crisis" that we need to apply aversion strategies to. We diligently work with you to achieve the wedding look and vibe you want. So, everything we do leading up to you wedding day ensures that nothing slips through the cracks and nothing gets missed.
FREQUENTLY ASKED QUESTIONS
how many guests can attend my intimate wedding?
You may have up to 10 guests*at no additional charge (subject to current Public Health orders and gathering restrictions)
can we have this micro-wedding package in my backyard rather than at a venue?
Yes, reach out and let’s chat about your preferred location.
can we get a refund if we need to cancel?
No, but we can reschedule. COVID-19 is our unfortunate new reality. We will plan your Los Angeles elopement with the understanding that at any time and without notice, our governor, public health officials, and/or mayor may decide to temporarily restrict gatherings or modify the stay at home order. If your micro-wedding ceremony must be postponed due to state or local restrictions, CDC recommendations,or Public Health guidelines, we will help you reschedule to another Monday-Thursday 2020 date.